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Required Registration Documentation

Required Registration Documentation

For most students, the final step in the new student registration process is to present required documentation to the school that your student will attend.  We recommend that this be done after you have submitted the online registration form.  It is not necessary for your child to be with you when you present the required registration documentation.  

In order to finalize enrollment for a student, in addition to completing the online registration form, an original birth certificate and proof of residency are required to be provided to the enrolling school.  Additionally, prior to the first day of school attendance you must provide a certificate of immunizations signed by a doctor.  A signed doctor's physical examination report is also required for children entering elementary school (grades PK - 5).  The physical examination must have been performed no more than one year prior to the student's first day of school attendance.  While not required, the physical form is recommended for students enrolling in one of our secondary schools (grades 6-12).

Schools will request educational records from previously attended schools.  You may be asked to provide additional information (Individualized Education Plans, medication information, etc.) that would assist the school in providing the best educational environment for your child.  In addition, parents/guardians of secondary school students may need to schedule an appointment to meet with a guidance counselor to plan course enrollment.

State Enrollment Requirements

In order to enroll a child in a public school system in Virginia, state law requires the parent/guardian to provide certain information to the school division:

  • Original Birth Certificate
  • Street Address (see proof of residency information below)
  • School Entrance Health Form (directions for completing)
    • Part I - Health Information Form
      If you complete the online registration form, you do not need to complete Part I of the Virginia School Entrance Health Form as these questions are part of our online registration process.
    • Part II - Certificate of Immunization
      A physician signed certificate of immunization is required before a student can attend school.  If you have this documentation you can bring it with you when you present the birth certificate, otherwise it needs to be presented prior to the first day of school for your child.
    • Part III - Physical Exam Record
      A physician signed physical examination is required for all students in grades PK-5.  If you have this documentation you can bring it with you when you present the birth certificate, otherwise it needs to be presented prior to the first day of school for your child.  The physical examination must be performed no more than one year prior to the first day of school for your child.
  • Expulsion Statement (completed as part of the online registration form)

Visit the Virginia Department of Education website for more detailed information about each of the above requirements.

Acceptable Proofs of Residency

At the time of registration, the parent or legal guardian (proof of guardianship required) must submit two proofs of residency in Albemarle County. Post office boxes and driver’s licenses are not considered proofs of residency.  Use the information below to determine what types of documents to bring with you to prove residency in Albemarle County.

One of the following:

AND . . .

One of the following:

  • Paid Albemarle County Tax Receipt
  • Utility Bill Dated Within 30 Days or Notice of Hook Up or Deposit
  • Court Orders
  • Military Orders
  • Letter from Social Worker
  • State Agency Agreement Regarding the Child's Residency

Missing Required Registration Documents

If you are unable to produce any of the required documents listed above, please contact the school where your child will be registering for information about alternative documents that can be provided in lieu of the documents listed above.

Additional Registration Documents & Information

For links to additional documents related to the registration process, please visit our Additional Registration Information page.

Note: For assistance registering a child who was not born in the United States or speaks a language other than English, or if the documents needed for school registration were issued in a foreign country, contact the International and ESOL Office at 434-249-0721 or email Emily Elliott at


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